Required Qualifications

• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent relevant professional experience.
• Previous experience in bookkeeping, accounting, accounts payable/receivable, or financial administration.
• Strong proficiency in Microsoft Excel and Google Sheets, including formulas, functions, data organization, reconciliation, and financial reporting.
• Familiarity with accounting software, payroll systems, and cloud-based financial platforms.
• Strong understanding of fundamental accounting principles and financial recordkeeping.
• Excellent organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple responsibilities, prioritize deadlines, and work independently.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential financial and employee information with professionalism and discretion.
• Demonstrated comfort with technology and the ability to learn new software and systems quickly.

Preferred Qualifications

• Experience with advanced spreadsheet functions, including XLOOKUP, VLOOKUP, SUMIFS, pivot tables, conditional formatting, and data validation.
• Experience with accounting platforms such as QuickBooks or similar systems.
• Familiarity with payroll processing, employee onboarding, and HR administration systems.
• Experience with financial reporting, budget tracking, and cash flow analysis.
• Familiarity with workflow automation and integration platforms such as Zapier, Airtable, or similar tools.
• Experience using AI-powered productivity tools to support data analysis, reporting, and administrative efficiency.
• Experience working with multiple billing or payment processing systems.
• Previous experience in a nonprofit, educational institution, performing arts organization, or similar environment.
• Familiarity with nonprofit accounting practices and audit preparation.

Ideal Candidate

The successful candidate will be:

• Technologically savvy: Confident navigating multiple software platforms and eager to explore new tools and technologies.
• Detail-oriented: Committed to accuracy, consistency, and maintaining organized financial records.

Key Responsibilities

Accounting & Financial Management

• Maintain accurate, complete, and organized records of financial transactions in the school’s accounting systems.
• Perform regular reconciliations of bank accounts, credit card statements, and other financial accounts.
• Assist with general ledger maintenance, journal entries, and ensuring the accuracy of balance sheets and profit and loss statements.
• Support cash management activities, including online banking, account monitoring, and reconciliations.
• Research, investigate, and resolve financial discrepancies, payment issues, and accounting inconsistencies.
• Organize and maintain financial reports, transaction batches, schedules, statements, reconciliations, and supporting documentation.
• Assist with the preparation and ongoing maintenance of budget-to-actual and cash flow variance reports.
• Support monthly, quarterly, and annual financial reporting and closing processes.

Accounts Payable & Accounts Receivable

• Process vendor invoices, verify supporting documentation, and obtain appropriate approvals prior to payment.
• Coordinate vendor payments and maintain accurate accounts payable records.
• Assist with accounts receivable processing, payment recording, and account reconciliation.
• Monitor outstanding receivables, coordinate collection efforts, and provide weekly status reports to management.
• Research and resolve payment discrepancies, billing issues, and outstanding account balances.
• Maintain professional working relationships with vendors, employees, students, families, and other internal and external stakeholders.

Payroll & Employee Administration

• Process payroll accurately and on schedule through the school’s designated payroll service.
• Maintain accurate employee records, including payroll documentation, employment information, and related administrative files.
• Assist with employee onboarding, including new-hire paperwork, payroll setup, and required employment documentation.
• Track and maintain employee paid time off, leave balances, and related records.
• Coordinate with management to ensure accurate payroll reporting and employee information.
• Maintain confidentiality and appropriate security of employee and financial information.

Compliance, Reporting & Audits

• Apply established accounting policies, procedures, and applicable regulations to ensure accurate financial reporting and compliance.
• Assist with the preparation of monthly, quarterly, and annual tax filings and statements, including sales tax reporting.
• Support the preparation and organization of financial documentation for external accountants, auditors, and regulatory reporting.
• Assist with the school’s annual audit and reporting requirements associated with the National Association of Schools of Dance (NASD).
• Maintain organized, accurate, and audit-ready accounting documentation.
• Assist with developing, documenting, and implementing accounting procedures and internal controls.

Technology, Systems & Process Improvement

• Utilize advanced Microsoft Excel and Google Sheets skills to maintain financial records, analyze data, develop reports, and streamline accounting workflows.
• Work across multiple financial, billing, payroll, and administrative software platforms.
• Receive cross-training in the school’s billing systems and reporting platforms to support financial operations across departments.
• Identify opportunities to modernize and improve existing bookkeeping, reconciliation, and reporting processes.
• Research and recommend technology solutions, integrations, and automation tools that improve accuracy, efficiency, and productivity.
• Assist with implementing digital workflows, automated reporting, and system improvements.
• Maintain an understanding of emerging financial technologies, AI-assisted productivity tools, and accounting software advancements.
• Develop and maintain clear documentation for financial procedures and technology-based workflows.

Additional Responsibilities

• Collaborate with the Senior Bookkeeper, Associate Executive Director, Executive Director, Director of Operations and other departments to support financial and operational needs.
• Provide administrative and financial support for special projects and organizational initiatives.
• Perform additional duties as assigned by the Senior Bookkeeper, Associate Executive Director, or Executive Director.

Full Time

Monday – Friday

Salary: $40,000 – $47,000 commensurate with experience
Benefits:

• Employee contributed 401K Plan
• Health Insurance Stipend
• Paid Vacation Time