New York City
Housing Manual
East 3rd Dormitory

Table of Contents

Contact Information

 

Administrative Assistants

 

nyctraineeadmin@joffreyballetschool.com

Airport Transportation

 

transportation@joffreyballetschool.com

Cole, Nancy

Managing Director

Trainee Registrar

ncole@joffreyballetschool.com

Curless, Mikala

Resident Advisor/Administrative Assistant

mikala@joffreyballetschool.com

D’Anna, Elizabeth

Visa Administrator

ldanna@joffreyballetschool.com

Events

 

events@joffreyballetschool.com

England, Liviya

Resident Advisor/Administrative Assistant

liviya@joffreyballetschool.com

Feather, Tia

Health and Wellness Coordinator

tfeather@joffreyballetschool.com

Guest Relations

Business Hours: 

9:00AM-5:00PM CST (Mon-Fri)

support@joffreyschool.com

888.438.3808

Janse van Rensburg, Hanro

Director of Residence Life 

Administrative Coordinator

hanro@joffreyballetschool.com

Jouravlev, Era

Artistic Director of the Ballet Trainee Program

erajouravlev@joffreyballetschool.com

Matos, Jo

Artistic Director of the Children and Youth Program

jomatos@joffreyballetschool.com

Miller, Aliyah

Resident Advisor/Administrative Assistant

aliyah@joffreyballetschool.com

Monticciolo, Shannon

Director of New Business Development

shannon@joffreyballetschool.com

Morgan, Mary

Resident Advisor/Administrative Assistant

marymorgan@joffreyballetschool.com

Patrick, Tiffany

Program Coordinator

tpatrick@joffreyballetschool.com

RA on Duty & 

Covid-19 Hotline

East 3rd Dormitory

nyctraineedorm@joffreyballetschool.com

646.554.8305

Stiskin, Angelica

Artistic Director of the Jazz & Contemporary Trainee Program and Open Classes

angelica.stiskin@joffreyballetschool.com

Waldrop, Michael

Associate Artistic Director of the Jazz & Contemporary Trainee Program

michaelwaldrop@joffreyballetschool.com

Welcome

Residence Hall Overview

81 E Third St
New York, NY 10003

Joffrey Staff & RA on Duty

The NYC Residence Life Department team consists of one Director of Residence Life (DRL) and a staff of live-in Resident Advisors (RAs) who rotate duty shifts. The RA on duty facilitates daily operations and handles crises or emergencies should they arise. RAs are also available to take students (17 and younger) to the doctor, PT, ER, etc. The RA on duty can be reached 24/7 at 646-554-8305 or nyctraineedorm@joffreyballetschool.com. RAs conducts weekly apartment inspections as well as daily rounds to ensure health and safety. The staff also meets with students to conduct one-on-one wellness checks, meditations, conflict resolution meetings, friendship introductions and any other situation that students need assistance with. 

*All communication will be conducted using texting, calling and ZOOM until further notice.

Security

There is an RA on duty at the dorm 24/7. Only residents have access to the building.

Meal Plan

JBS does not offer a meal plan during the Trainee year.

*JBS will offer an optional meal plan for students during the first two weeks while they are self-quarantining. Students who do not sign up for the meal plan will be expected to have food/groceries delivered to the dorm.

Please be informed that due to FDA laws about proper food temperature and storage, Panera serves food that is intended to be eaten at room temperature. All food delivered by Panera is safe to be consumed after being left out for a couple of hours. If students wish to heat up their food, they can do so in their kitchens. Food containers might not be suitable for microwaves.

Apartments

Housing at the East 3rd dormitory is apartment style. There are four apartments on each floor. Each apartment has a kitchen, bathroom and either two or three bedrooms. All bedrooms for the Fall 2020 semester will be single.

Bedrooms

Bedrooms are furnished with Twin XL beds, desks, chairs and a closet. 

  • Removing furniture from rooms, unbunking beds and taking down lofts are not allowed.
  • Joffrey will not be able to store extra furniture provided by the dorm that the student does not wish to use.
Kitchens

Students will share the kitchen in their apartment. Kitchens will have an oven, stove, microwave and shared fridge.

  • Please review the Fire Preparedness information in the Fire section for safe cooking practices.
  • Do not heat food in plastic containers or dishes that are not microwave safe.
  • Clean the microwave, oven and stove top after each use.
  • Label all food with your name and date and do not leave/store food uncovered in the fridge.
  • Removing furniture from the kitchen is not allowed.
Bathrooms

Students will share the bathroom in their apartment.

  • Students must wipe down/clean and spray the toilet, shower and sink after each use. 
  • The floor should be wiped and hair should be removed from the drain, tub and walls after showering. 
  • Do not flush any products. Wrap pads/tampons in toilet paper before throwing it in the bin.
  • Be mindful of the amount of time you’re in the bathroom.

All trash must be tossed in bins/cans in the apartment. JBS recommends that all students purchase a trash can with a lid for their kitchen. If the lid for a trash can is unable to close all the way or if trash is overflowing, it will result in an apartment inspection failure.

Garbage & Recycling

There are recycle bins and a trash shoot located next to the elevator on each floor. JBS recommends that all students take their trash out daily. Boxes should be broken down and placed next to the recycle bins. Items that are too large to put down the trash shoot must be bagged and tied and placed by the trash shoot. Please never block the trash shoot or the hallway leading to the stairwell as this is a fire hazard. Students are expected to sort and put recycling into the appropriate bins. No trash is to be left in the hallway, public area, or stairwell.

Window AC 

A window AC unit is available in each room for temperature control. There is no AC unit in kitchens. For effective airflow, keep bedroom doors open with bedroom AC units on. Please turn AC’s off when you are not in the room and only use the fan setting during winter days.

Laundry 

Multiple washers and dryers are available on the top floor level (PH). Students should be attentive while doing laundry and be prompt in moving clothes between machines. JBS is not responsible for lost or misplaced clothing. Laundry cards can be purchased and loaded in the lobby (cash only).

*During the 14 day quarantine period, students must schedule a time to do laundry with the RA on duty.

Common Areas (inside & outside)

Housing students are not allowed in common areas without permission from the RA on duty. The RA on duty will communicate available times that students could schedule to use the areas.

Mail & Packages

Students will not be able to receive mail or packages at the dorm. We suggest that students rent a mailbox/PO Box.

Below are suggested services that students can use to rent a mailbox/receive mail:

Maintenance Procedures

Students can submit maintenance requests to the RA on duty via email. Housing Maintenance staff will respond to the request asap. General maintenance and routine repairs are performed without charge. Students will be held responsible for any deterioration of the room or its contents beyond normal wear and tear. JBS cannot service or repair student property. Non-emergency requests that occur from Friday-Sunday will not be resolved until Monday.

Emergency Maintenance

Emergency repairs include major leaks and flooding, inoperative door locks, and any problem that endangers property or safety. In case of an emergency, contact the RA on duty immediately. Do not attempt to repair any damages made during the year.

Storage

There is no designated storage area other than student rooms. Please consider this when packing.

The Neighborhood

Nearby Trains

 

2 Avenue:

F

 

Broadway-Lafayette

B D F M

6

Bleecker St or Astor Place

 

6

8th St-NYU

N Q R

 
 
Nearby Urgent Care/Hospitals/ER

Minute Clinic (212) 226-6111 – 298 Mulberry Street, New York, NY 10012

New York Doctors Urgent Care – 65 W 13th Street, New York, NY 10011

Mount Sinai Doctors (212) 677-2157 – 94 E 1st Street, New York, NY 10009

Nearby Grocery Stores

Whole Foods – 95 E Houston St, New York, NY 10002

Union Market – 240 E Houston St, New York, NY 10002

Target – 400 Grand St, New York, NY 10002

Trader Joe’s – 400 Grand St, New York, NY 10002

Nearby Pharmacy/Convenience Stores

Rite Aid – 81 First Ave, New York, NY 10003

CVS – 196 Orchard St / 298 Mulberry St / 51 Astor Pl

Nearby Laundromats

Exquisite Cleaners Inc – 49th 1st Avenue, New York, NY 10003. 

Singapore Laundry and Dry Clean – 60 East 3rd Street, New York, NY 10003.

Food Delivery Services

Seamless, Postmates, Uber Eats, GrubHub. 

What to Bring

  • Medical supplies: Multiple masks, gloves, hand sanitizer, and any other desired PPE, such as face shields.
    *Students have to plan to wear a mask every time they leave their apartment and will need at least one clean mask per dance class.
  • Cleaning supplies: Disinfectant/Sanitizing/Cleaning products, wipes, paper towels, broom, trash bags, laundry detergent, etc.
    *Students will be required to clean their apartments daily.
  • Bedding: Twin XL sheets, blankets, pillows, pillowcases, mattress toppers, mattress pad, etc.
  • Bathroom essentials and toiletries. JBS does not provide toilet paper.
  • Cookware: Pots, pans, and utensils.
  • Students are allowed to bring their own mini-fridge and microwave for their room.
  • Electronics: Laptops, tables, chargers, etc.
  • Storage: Hangers, hanging/floor shoe rack, storage containers, tupperware, etc.
  • Cell Phone: All housing students are required to have a phone with a United States phone number. International students may choose to purchase a “pay as you go” package or turn on their roaming feature.

*Due to COVID-19 emergency procedures, students should consider limiting the amount of belongings that they bring to the dorm to ease with moving in/out.

Living in NYC

JBS and the dorm are located in prime centers of NYC in order to offer a truly enriching experience for our students. While students gain a unique perspective of the city, please be advised that in iconic NYC fashion, the rooms may be smaller than what you are expecting. Please consider this while packing. Remember, you can always purchase items upon arrival.

What Not to Bring

The following items are prohibited and will result in confiscation and/or infractions/fines.

  • Candles, incense and anything that produces a flame/spark.
  • Electric or battery operated string lights.
  • Toaster ovens, toasters, panini and sandwich makers. 
  • Space Heaters.
  • Halogen lights.
  • Pets.
  • Alcohol, drugs, tobacco, eCigarettes, Juuls, Hookah pipes, bongs and Illegal substances of any nature, or drug and alcohol paraphernalia.

Students are not allowed to paint the walls and may only use painters tape to hang items on walls. Nails, screws, thumbtacks, push pins, command strips and wall putty is not allowed.

Check In Procedures

Fall Dormitory check in will take place September 3 – 7. All students are required to schedule a check in time.

Housing Orientation

The Fall housing orientation will be conducted on ZOOM on Wednesday September 2 at 5:00 pm EST and is mandatory for all housing students. 

ZOOM Meeting Link: https://us02web.zoom.us/j/88119457931?pwd=dXZyUFZudzJPVE9HejV2aUxLTGYyQT09

ZOOM Meeting ID: 881 1945 7931

ZOOM Meeting Password: EAST3RD

Early Arrival

Students are only allowed to check in during their scheduled time.

Arrival

Upon arrival, please check-in at the front desk in the lobby. Only students should enter the lobby to check in with the RA on duty. Guests are allowed to wait at the front door while students check in. After check in, guests can help students move into their room. Each student is allowed to have up to two guests assist them with moving. All students and guests must wear masks on check in day and are not allowed to take them off at any time.

After Arrival

Students should stay in their bedroom, while roommates are checking in and must wear a mask if they need to use the restroom. Students may introduce themselves after all guests have departed but are not allowed to physically interact.

Room Keys

At check in, students will be issued a room key and fob. Students will carry these keys at all times. Students may not give or lend keys to any person. Lending and loss of keys will result in infractions/fines.

Health Forms

In order for JBS staff to take your students to the doctor, we require a health waiver. Students who did not complete their Health Form waiver online will not be allowed to check into the dorm.

Room Condition Report

Students will receive a link to fill out a Room Condition Report online. It is important to note the condition of the room and all of the items inside. Any damages found after the student checks out that is not noted on the report will result in fines and/or deductions from the student security deposit.

Quarantine

For the Fall semester, all students will be required to quarantine from their check-in day through September 21st, regardless where they travelled from. If students who arrived on Sept 3 – 5 are assigned to the same apartment and are also in the same cohort, they might be eligible to end their quarantine 14 days after their check in day.

Students must stay in their apartment for the duration of the 14 day quarantine period and may only leave in case of an emergency or when arranged with a staff member. JBS is offering a meal plan option catered by Panera and will also complete scheduled errand/grocery runs. Students are allowed to order food or groceries using delivery services and will be able to schedule times to do laundry.

Check Out Procedures

The dorms will close for the Winter Break. Students must pack up their rooms and check out before December 20. Students are required to schedule a check out time.

Departure

Each student is allowed to have two guests assist them with moving out. All students and guests must wear masks and are not allowed to take them off at any time. Guests will only be allowed to assist within the schedule check out time.

Keys

Students must leave their keys with the RA on duty if they travel out of town, to avoid keys being misplaced or lost. Students who did not leave their keys with the RA on duty and who do not plan to return to the dorm after departing, will be expected to mail the keys to the DRL.

Room & Housing Assignments

Housing fees guarantee a bed in JBS housing – they do not guarantee a specific room, room size, or location. JBS reserves the right to move students at any time. Students might not be assigned to the same room for the Fall and Spring semester. Students will be assigned to apartments based on their cohort assignments, while considering gender, age and arrival dates. All rooms are single.

Protocol for apartment changes

It is very important that students talk to housing staff about roommate conflicts. If students do not take the initiative to speak with an RA about any issues, the staff cannot aid the conflict.

For students to be considered for a roommate change, students must do the following:

  1. When there is a conflict with a roommate, students contact the RA on duty and seek help. 
  2. Students have a mediated conversation with their roommate(s) and an RA to reach a compromise.
  3. A Roommate agreement/contract is created and signed by all roommates involved. 
  4. Students must try their best to live up to their end of the compromise for ten days.
  5. At the end of the ten-day period, the RA will check in with each student, and then hosts a discussion with all roommates to see how things are going.
  6. If a roommate change is needed, the RA will work with the DRL to see if there is any bed availability to move students. 

If the conflict is unable to be resolved, the student(s) may be eligible for an apartment switch if possible.

Code of Conduct: Rules & Regulations

Traveling

All students, regardless of age, must inform the Housing staff when they plan to travel out of state or internationally and must fill in the NY State Traveler’s Form. Students returning from a identified high-risk state or international trip will be required to quarantine for 14 days, as mandated by NY State Traveler’s Advisory.

Curfew

Curfew is the time at which students under 18 must sign-in and remain in the building until 6:00 am the next morning.

Curfew for students 17 and younger:

  • Sunday–Thursday: 10:00 pm
  • Friday & Saturday: 11:00 pm

Students will sign in with the RA on duty by video calling the duty phone before their curfew time. If the student is unable to reach the duty phone (due to students calling at the same time), the student must send a text to confirm that they attempted to call and must wait for the RA to call them back before going to bed. Students will be able to use Facetime or Whatsapp calling. 

Curfew and Overnight Extensions

To request an extension for curfew, the legal guardian must send an email to the Duty email (nyctraineedorm@joffreyballetschool.com) at least 24 hours in advance. When students return back to the dorm, they must check in with the RA on duty. Students are not allowed to request more than three extensions per week and guardians cannot permanently extend curfew. JBS is not responsible for the student once they sign out.

*Students will not have to sign in for curfew the first two weeks while they are self-quarantining, as they will not be allowed to leave the building, unless there is an emergency.

Curfew and Overnight Extensions

To request an extension for curfew, the legal guardian must send an email to the Duty email (joffrey.west11th@gmail.com) at least 24 hours in advance. When students return back to the dorm, they must check in with the RA on duty.Students are not allowed to request more than three extensions per week and guardians cannot permanently extend curfew. JBS is not responsible for the student once they sign out.

Sign In/Out of the Dormitory

Housing students (regardless of age) are required to text the RA on duty every time they leave and come back to the residence hall.

Housing student social distancing

Housing students will be allowed to spend time together in the indoor/outdoor common areas (scheduled with staff), but are not permitted to be in each other’s apartments, until further notice.

Guest Policy

Guests are not permitted at the dorm until further notice.

Quiet Hours

To accommodate a variety of sleeping schedules, quiet hours are in effect from 10:00 pm to 7:00 am everyday. This means voices should be kept at a low volume, headphones should be worn to listen to music, etc. Courtesy hours exist 24 hours a day. Volume from any individual room should not extend beyond the walls of that room.

Apartment inspections

RAs will perform weekly apartment inspections. We expect students to keep their apartment and room livable and clean. Inspections will be scheduled at a time when most students are attending onsite classes. Staff members conducting inspections will wear a mask and gloves and will provide updates via text. Staff will not touch anything, unless they are confiscating contraband. 

*Staff will not be conducting room inspections in person during the first two weeks, while students are self-quarantining, unless a code of conduct violation is suspected. Inspections may occur via video call.

Meetings

Housing students are required to attend all dorm meetings and will be invited to monthly one-on-one health and wellness checks with an RA. In addition to the mandatory Housing orientation, students will be required to attend meetings throughout the year including a mandatory housing meeting scheduled on the first monday of each month. All meetings will be conducted on ZOOM until further notice.

Common areas & Corridors etiquette 

Socializing, rehearsing, running, and/or playing sports, eating and drinking are not allowed in common areas, hallways or stairwells, unless approved and scheduled with the housing staff. Students are not allowed to place their feet on the walls or suspend themselves in the hallways using their hands or legs.

Students will be instructed to use the elevator when traveling upstairs and stairs when traveling downstairs.

Access 

Staff will enter any room as necessary for routine health and safety inspections and in the case of an emergency or when tending to a maintenance request. Staff will randomly inspect the student’s room without advance notice to ensure the student’s adherence to the rules and regulations. Staff will always knock and announce themselves before entering a room. Staff will also wear masks and gloves when entering a room and will not touch anything unless confiscating contraband.

Fire Escapes, Rooftops, Balconies, Ledges

Students are strictly forbidden to be on the roof, fire escapes, balconies or building ledges at any time for any reason, except by the request of a New York Fire Official or in case of a true emergency.

Signage

Affixing any signs, flags or banners anywhere but inside the student rooms is prohibited. Students are not allowed to decorate their doors on the outside (facing the hallway) or to hang anything on the walls in common areas and corridors.

Vandalism & Theft

Theft, willful destruction or damage/misuse of any property owned by any member of the community is prohibited.

Reported missing items in the dorm

If a student reports a missing item in their dorm room the following procedures will be followed:

  1. The student should retrace steps and exhaust all possibilities before reporting the missing item. 
  2. If missing items are still not found, the student can contact the RA on duty.
  3. The RA on duty will create a report for the missing item.
  4. If the student has roommates, the RA will watch all roommates search through their belongings.
  5. If the item is still not found, the RA will help students (17 and younger) to file a police report, if they wish.


JBS is not responsible for lost or stolen personal items. Staff will attempt to help students find reported missing items, but are ultimately not responsible for missing items.

Bullying & Harassment

Students at JBS are expected to treat one another with kindness, respect, and sensitivity. Harassment and bullying are not tolerated at JBS. 

Students at JBS are expected to treat each other with kindness, respect, and sensitivity. Harassment and bullying are not tolerated at JBS. Harassment is defined as aggressive pressure and/or continued unwanted comments that have a psychologically damaging effect and create an intimidating, humiliating, hostile or offensive environment. Bullying is defined as a person who uses strength or power, either verbal or physical, to intimidate others. Bullying is any word(s) (verbal or written), gesture, or action that makes people feel vulnerable, upset, humiliated, undermined, or threatened. If you find yourself being harassed or bullied at JBS, the first step is to communicate clearly to the individual that you find it offensive and that you expect the behavior/words to cease immediately. If the individual does not stop, report the matter to a staff member.

Sexual Conduct

JBS prohibits all forms of sexual misconduct, including sexual harassment, sexual assault, sexual exploitation, indecent exposure, intimate-partner violence, dating violence and domestic violence, retaliation, stalking, and other misconduct that is sex or gender based, or in the context of an intimate partner relationship including: bullying and intimidation, physical assault and stalking, discrimination. Students are not allowed to participate in any sexual activity in the dorm due to the spread of COVID-19.

Sexual Health COVID-19 Considerations

Weapons Policy

Firearms and other weapons are prohibited in JBS housing. Any device that has the appearance and/or function of a serviceable weapon is prohibited.

Tobacco/Cigarettes/eCigarettes/Juuls

State law in New York states that those under 21 are not able to purchase or possess tobacco. Purchase, possession, transfer or use of tobacco (all forms) is strictly prohibited. This includes the use of electronic cigarettes, Juuls, vapes, or similar devices.

Alcohol

New York state law states that it is illegal for those under the age of 21 to purchase or possess alcohol. JBS has dry residence halls, even for those individuals 21 and over. Possession of empty alcohol bottles and cans are not allowed. Smelling of alcohol or associating with others while they are using alcohol will be considered an alcohol violation.

Illegal Drugs or substances

Purchase, possession, use, evidence of use, transfer or sale of drugs, or any drug related paraphernalia, including but not limited to marijuana, cocaine, narcotics, LSD, amphetamines or other illegal, un-prescribed drugs or controlled substances is not allowed. Associating with others while they are involved with illegal drugs or substances will be considered a violation. Drugs that are not listed will fall under this policy.

Prescription Drugs

Students must keep their prescribed medication in their rooms and are responsible for administering their own medication. Prescription medications should be consumed solely by the individual for whom the prescription was written, and the individual should follow the provider’s instructions. Abuse of prescription drugs (letting friends take them, etc) is a violation of the drug policy.

Students (in quarantine or isolation) who wish to set up a prescription delivery should coordinate with the RA on duty.

Incidents/Rule Violations/Roommate Conflicts

If students would like to report an incident (rule violation, roommate conflict, maintenance, etc.), they should contact the RA on duty and describe the incident. For a reported violation of the rules, the RA will open an investigation, which will result in an Incident Report.  Unless the student(s) is directly involved in the incident, they will not be informed of details or outcomes of the investigation. For a roommate conflict, an RA will meet with the student to determine if roommate mediation is needed. COVID-19 policies and procedures are considered part of student code of conduct, and violations will include punitive measures.  

Compliance with Joffrey Personnel

Students are expected to fully comply with requests and directives given by JBS personnel, including directors, coordinators, instructors and all Residence Life staff. This includes requests for attendance at meetings, preferred behavior, and other community living etiquette. Failure to comply with JBS personnel is considered a display of disobedience or disrespect and may result in disciplinary action. Students are expected to be cooperative and truthful during interactions with staff, particularly during an investigation of an incident. Dishonest or uncooperative student behavior during an investigation will result in consequences.

Infractions, Charges & Fines

If a student violates any code of conduct or housing policies, sanctions could include but are not limited to: Disciplinary Fines, Educational Projects, Community Service, written warning, referral for Substance Abuse Evaluation, Education and/or Treatment, Referral for Professional Counseling, Restitution for damages , disciplinary probation, room or building reassignment, loss of privileges, adjusted curfew, suspension from the dorm, expulsion from housing without a refund, parental notification. 

In the event that JBS deems the dancer unfit for housing, JBS reserves the right to move students as we see appropriate and the right to expel any student license at its sole discretion. Behavior that could result in dismissal from housing includes, but is not limited to not adhering to COVID-19 procedures, damaging the premises, having unauthorized persons in rooms, lending/giving keys to any person, consistent disregard for quiet hours/disrespecting those living around you, use of drugs or alcohol, and breaking the terms of the housing agreement. 

Students who are dismissed from housing will have 48 hours to move out of the dorm and are not allowed back into the dormitory, for any reason. Students dismissed from housing may not loiter on the same block as the dorm. If they do any of the above after being dismissed from the dorm, there will be consequences to their participation in the program. Students dismissed or expelled from the program will also be dismissed from housing without a refund. Students dismissed from housing who wish to return the next school year are at the discretion of the Executive staff. Students dismissed or expelled from housing and the program have 24 hours to leave the dormitory. Students dismissed from housing due to any breach of dormitory rules or program conduct will not receive a housing refund. 

All infractions, charges and fines are subject to change at the discretion of the DRL or DOO. The DRL may suspend or amend the rules for any reason. Infractions are not limited to the charges and fines noted below. Any additional consequences may be assigned by the Executive staff.

Emergency Preparedness

JBS is committed to maintaining the safety of our community. In the horrible event that an emergency situation occurs in or around a JBS facility, these procedures are in place to keep our students and staff members safe.

Protection tips within JBS and NYC:

  • Stay alert for the unexpected, suspicious persons, or dangerous situations, especially when walking alone.
  • Try to walk with someone or in groups whenever possible. 
  • Use shadows or reflections from store windows to stay aware of your surroundings. 
  • On the subway, do not display wallets, money, or draw attention to jewelry. Keep your belongings stowed properly. This is not the time to rearrange the cash in your wallet. Do not carry more cash than necessary.
  • If you feel uncomfortable while outside, go into a populated store and find/call a police officer.
  • If you feel uncomfortable while in the dormitory, alert the RA on duty.
  • If you find yourself the victim of a crime when not on JBS premises, contact a police officer. In case of an emergency, call 911. Otherwise, contact 311 and an officer will help you file a report. 
  • Look confident in where you are going, how you walk, and what you are doing.
Active Threat

In the event of an active threat, JBS recommends Run, Hide and Fight. It is very important to know multiple escape routes after you enter the building.

Run: 

  • If there is safe distance between you and the threat, evacuate and get away as quickly and quietly as possible.
  • Leave your belongings behind.
  • If possible, take others with you, but do not force anyone.
  • Call 911 when it is safe to do so. Never assume that another person sent out for help. Try to retain critical information that could assist authorities like: physical description and identification, number of people involved, weapons that an active threat might be using, etc.

Hide: 

  • If you are not able to evacuate, try to hide in a place that is out of the threats view.
  • If possible, find a place to hide that has fewer windows and thick walls.
  • Turn off lights, lock all of the doors, close the windows, curtains and barricade all entrances. 
  • Silence all electronic devices that could indicate your location.
  • If you are outdoors and cannot run safely, find a place to hide that will provide protection from gunfire such as a brick wall, large trees or buildings.
  • Remain in a safe place until you receive an “all clear” signal from law enforcement.

Fight: 

  • Use fighting as a last resort, if you are not able to evacuate or hide safely. 
  • Only take action when your life is in imminent danger.
  • Attempt to distract or incapacitate the active threat and their actions.
  • Act with physical aggression towards the threat.
  • Use items in your area such as fire extinguishers or chairs and throw items at the threat if possible.
  • Call 911 when it is safe to do so.

When law enforcement/authorities arrive:

  • Try to remain calm and follow instructions provided.
  • Keep hands visible at all times and avoid making quick movements toward officers.
  • Proceed in the direction from which they entered the premises and do not stop to ask them questions.
Bomb Threat

Bomb Threat by phone:

  • Do not hang up, even if the caller hangs up on you.
  • Try to remain calm, listen to the caller carefully, act polite and do not disrupt them.
  • Show interest and try to keep the caller on the phone as long as possible.
  • If you are able, signal to someone or pass a note saying “bomb threat – call 911”. 
  • If you are alone, call 911, and get in contact with the authorities.
  • If your device has a Caller ID, take a picture or document the information available from the call.
  • Document as much information from the call as possible that could assist investigators – tone of voice, exact wording, etc and record the call, if possible.
  • When it is safe, contact JBS staff.

Bomb Threat by email or written note:

  • Leave the message open on the device and do not delete/handle the document as little as possible.
  • For immediate and serious danger, call 911. If a threat does not seem entirely realistic, you must still alert others nearby and contact authorities immediately.
  • Document as much information about the events as possible: Date/time/location document was found, notes concerning the discovery of the message, people involved. 
  • Secure the original threat and do not alter the item in any way.
Earthquake
  • Always identify safe places where you spend a lot of time.
  • Prepare a kit with emergency supplies.
  • Prepare on how you will communicate during a time of emergency. Phone service might be down.
  • Secure items in your room that could fall and cause injuries. Do not stack furniture.
  • Never use lighters or open flame tools during an earthquake, as there could be a gas leak in the area.
  • If you get trapped, remain as still as possible. If you are able, use your cell phone to call or text for help. You can also tap on a pipe, wall or whistle to indicate your location.

If you are indoors during an earthquake:

  • Drop, cover and hold on – do not go outside.
  • Hide under sturdy furniture or stand in a door frame or in the corner of your room. 
  • Get away from heavy items that could fall on you.
  • After the shaking stops, examine your surroundings. If there is a clear and safe path, leave the building and go to an outdoor area, away from trees, buildings, streetlights/signs and utility wires.
  • Do not use elevators when leaving the building and try to move along walls as much as possible.
Excessive Heat
  • Practice checking the forecast regularly so you will know when to expect cold weather.
  • If your AC unit does not work or the steam heaters in your room are excessive, contact the RA on duty immediately. Report AC filters that need to be replaced.
  • Shielding windows could assist with managing heat. 
  • Stay hydrated. Drink plenty of fluids, regardless if you are thirsty or not. Avoid caffeinated drinks.
  • Wear clothes that are lightweight, loose-fitting and light-colored. Dark colors absorb the sun’s rays.
  • Stay indoors and avoid strenuous exercise during the hottest part of the day.
  • For additional information on heat injuries, visit the National Weather service.
Excessive Cold
  • Practice checking the forecast regularly so you will know when to expect cold weather.
  • If the steam heaters in your room are excessive, contact the RA on duty immediately.
  • Avoid being outside during the coldest part of the day (early morning and late evening)
  • Always pack clothing to be prepared for cold weather.
  • During cold days or emergencies, stay indoors and wear layers of loose-fitting, lightweight and warm clothes.
  • Stay hydrated. Drink plenty of fluids, regardless if you are thirsty or not. Avoid caffeinated drinks.
  • Be careful when walking on snowy and icy sidewalks.
  • Cover your mouth to protect your lungs from severely cold air.
  • Monitor signs of hypothermia and frostbite.
  • Stay dry. Change wet clothing often.
  • Avoid traveling during severe cold weather.
  • For additional information on frostbite and hypothermia, click here.
Evacuation

Evacuation at the dorm or studios could occur for a variety of reasons.

When directed to evacuate:

  • Try to remain calm.
  • If you have time, confirm that you have your identification, keys and other important personal belongings.
  • If you are cooking, turn off all electronic and gas operated devices and prevent any potential fire hazard.
  • Do not use the elevator and close all doors behind you.
  • Proceed to a designated evacuation location, director by JBS staff or authorities. Wait at that location until an authorized person tells you it is safe to return.
  • If you are unable to evacuate a building due to disability, notify a staff member or call 911.
Fire

In the event of a fire, call 911 or the fire department dispatcher at: (212) 998-2222 or transmit an alarm from the nearest fire alarm box.

FIRE PREVENTION AND PREPAREDNESS

  • Smoking of any kind is not allowed in the dorm.
  • Never leave the kitchen unattended while you are cooking. Keep the stove/overn and microwaves clean and free of items that can cause fire. Ensure that all electric appliances in the kitchen are turned off, before returning to your room.
  • Do not overload electrical outlets. Replace electrical cords that are cracked or frayed. Never run extension cords under rugs. Use only power strips with circuit-breakers. Electric strips or cords are not allowed to be taped to bed posts or frames.
  • Keep all doorways and windows free of obstructions and notify the RA of any obstructions in the hallways, stairwells, fire escapes, etc.

BUILDING INFORMATION 

Building Construction 

In the event of a fire emergency, all residents are expected to evacuate the building, regardless of the building construction.

Types of Egress 

It is important to get familiar with the means of egress available in our dorm.

  • Interior Stairs – The building has two sets of enclosed stairs that lead to the street level. The stairs are located in the center of the building with entrances on both sides of the elevator.
  • Exits – The main entrance to the building is the only street level exit. The building also has basement and rooftop exits. These exits do not lead to the street. The roof exit does not allow access to adjoining buildings. 

Smoke detectors 

Every apartment is equipped with a smoke detector. Please inform the RA on duty when your smoke detector indicates that the batteries need to be replaced. 

Fire Sprinkler Systems 

The dorm has a fire sprinkler system that is a system of pipes and sprinkler heads that discharges water automatically when triggered by the heat of a fire that will extinguish or control the fire. The sprinkler system will continue to discharge water until it is turned off. When a sprinkler system activates, an alarm is sounded throughout the building and automatically transmitted to the Fire Department by way of a Central Station. Even though the sprinkler systems are very effective at preventing fire from spreading, the fire may still generate smoke, which can travel throughout the building. Students should not hang anything on the sprinkler system and be careful when using any aerosol products in the apartments.

Interior Fire Alarm Systems 

The building is equipped with interior fire alarm systems that is designed to warn building occupants of a fire in the building. Generally, these systems are manually activated (must be pulled by hand) and do automatically transmit a signal to the Fire Department by way of a Central Station. Such interior fire alarm systems generally consist of a panel located in a lobby or basement, with manual pull stations located near the main entrance and by each stairwell door. 

EVACUATION INSTRUCTIONS 

In the event of a fire, follow the directions of fire department personnel. There may be situations in which you have to decide on a course of action. Below are the general fire emergency guidelines. Please note that it is impossible to account for all factors and changing conditions.

General Instructions 

  1. Try to remain calm. Notify the Fire Department as soon as possible.
  2. A fire on a floor below the room that you are in, could be a greater threat to your safety than a fire on a floor above due to the fact that flame, heat and smoke generally rise.
  3. Do not overestimate your ability to put out a fire as most fires cannot be easily or safely extinguished alone.
  4. When evacuating the building during a fire, try to close all doors behind you. 
  5. Heat, smoke and gasses can choke you. Stay low or crawl if you are caught in an area with heavy smoke. Remember to take short breaths and to breathe through your nose.
  6. If your clothes catch fire, STOP, drop to the ground, cover your face with your hands and roll over to smother the flames. 

Evacuation Instructions in the event of a fire in your room

  1. Close the door to the room in which the fire started. 
  2. Announce the fire and evacuate as safely and quickly as possible. If possible, knock on doors on your way out.
  3. Close all doors behind you, but never lock.
  4. Activate the interior fire alarm pull station on your floor. 
  5. Use the nearest safe stairwell to exit the building. 
  6. Never use the elevator. 
  7. After arriving at the designated spot (located across the street), call 911 or transmit an alarm from a fire alarm box to report the fire. Never assume that the fire department has been alerted, until you see them on the scene. 
  8. JBS staff will meet the students at the designated spot to take attendance.

Evacuation Instructions in the event of a fire outside of your room

  1. Inspect your room door and doorknob with the back of your hand. If not hot, open the door slightly to determine if there is any flame or smoke in the hallway.
  2. Announce the fire and evacuate as safely and quickly as possible. Follow the instructions noted above.
  3. If the staircase is not safe, use the fire escape at the end of the hallway to exit the building.
  4. If you cannot safely exit your room or building because fire, heat or smoke conditions prevent safe egress, call 911 or the Fire Department dispatcher, and inform them of your situation. Provide your room number and the number of persons present in your room or suite. 
  5. Seal the door with wet sheets or towels. Also seal air ducts and any other openings where smoke may enter. Wet down the apartment door if it gets hot. Turn off all air conditioners.
  6. Open windows a few inches at the top and bottom unless flames or smoke is coming from below. Do not break any windows. They may need to be closed at a later time.
  7. If conditions in the apartment appear life threatening, open a window and wave a bed sheet or towel side-to-side to attract the attention of firefighters.
  8. If possible, retreat to a balcony or terrace away from the source of the flames, heat or smoke.
Flood
  • Practice checking the forecast regularly to be informed on weather conditions.
  • Create a communication plan with your family and friends in the event of a disaster.
  • Assemble an emergency kit.
  • Sign up for emergency notifications.
  • If you are in an area that will flood, and do not feel comfortable, do not wait for the order to leave; evacuate yourself.  
  • Continue listening to local news stations for the latest information and updates.
  • Do not walk, swim or drive through floodwater.
  • Get out of areas subject to flooding and get to higher ground immediately.
  • If told to evacuate, do so immediately. If you have time, disconnect utilities and appliances.
  • If water covers the electrical outlets or if cords are submerged, DO NOT go near the area.
  • Only return when authorities say it is safe to do so.
  • Standing water hides many dangers including toxins and chemicals. There may be debris under the water and the road surface may have been compromised.
  • Do not visit disaster areas, your presence may hamper rescue and other emergency operations.
  • Road closure and other cautionary signs are put in place for your safety. Pay attention to them.
  • Do not enter a flood-damaged building until you are given the all clear by authorities.
Hazardous Materials

In case of emergency such as injury or illness, major spill or theft of hazardous material, immediately contact Environmental Health and Safety at 212-998-1450.

Chemical Exposure to Skin

  • Flood exposed area with running water from faucet or safety shower for at least 15 minutes.
  • Remove contaminated clothing or jewelry at once.
  • Make sure chemicals have not accumulated in shoes.
  • Obtain medical attention – if necessary.
  • Report incident to housing staff.

Chemicals in Eyes

  • Immediately rinse the eyeball and inner surface of the eyelid with water continuously for 15 minutes. 
  • Hold your eyes open to insure effective wash behind eyelids. Be careful not to contaminate the other eye.

Smoke and other Airborne Contaminants

  • Anyone overcome by smoke or other airborne contaminants should be relocated to an area with fresh air.
  • Never attempt to enter a location where potentially dangerous air contaminants might place you at risk. If someone is hurt, obtain medical attention.
Keys and Lockouts
  • Keys cannot be lent to anyone, including roommates. Installing additional locks or changing locks on room doors is prohibited. 
  • Please call or text the RA on duty if you are locked out of your room. 
  • All building keys are mandatory for students to have while in housing. 
  • To replace keys, please contact the RA on duty.
Power Outages

The dorm has emergency lighting designed to provide assistance if emergency egress is necessary.

  • Know where to find your flashlights and batteries.
  • Use the flashlight app for your phone.
  • Make sure you have a portable power bank and it is fully charged.
  • Do not use candles, only use a flashlight.
  • Unplug any electronics such as computers, televisions, and stereos.
  • If you are cooking, turn off all electronic devices.
  • Do not touch any downed power lines.
Suspicious Activity

Suspicious activity is any observed behavior that could indicate terrorism or terrorism-related crime. This includes, but is not limited to:

  • Unusual items or situations: A vehicle is parked in an odd location, a package/luggage is unattended, a window/door is open that is usually closed, or other out-of-the-ordinary situations occur.
  • Eliciting information: A person questions individuals at a level beyond curiosity about a building’s purpose, operations, security procedures and/or personnel, shift changes, etc.
  • Observation/surveillance: Someone pays unusual attention to facilities or buildings beyond a casual or professional interest. This includes extended loitering without explanation (particularly in concealed locations); unusual, repeated, and/or prolonged observation of a building (e.g., with binoculars or video camera); taking notes or measurements; counting paces; sketching floor plans, etc.
  • Public safety is everyone’s responsibility. If you see suspicious activity, report it to local law enforcement or a the RA on duty.
Thunderstorms
  • Check the forecast regularly to see if you are at risk for severe weather. Learn how your community sends warning, and sign up for notifications.
  • Pick a safe spot away from windows, skylights, and glass doors that could be broken by strong winds or hail.
  • Continue listening to local news for emergency updates. Watch for signs of a storm, darkening skies, lightning flashes or increasing winds.
  • Go to a secure location if you hear a severe thunderstorm warning. Damaging wind or large hail may be approaching.
  • If you are outside, go inside a sturdy building immediately. Do not take shelter under a tree.
  • Never drive/walk through a flooded roadway. You cannot predict how deep the water may be.
  • Stay away from storm-damaged areas.
  • Stay away from downed power lines and report them immediately.
Tornados
  • Practice checking the forecast regularly to be informed on weather conditions.
  • In the event of a tornado, use the basement as a safe zone. A small windowless interior room or hallway on the lowest level of a sturdy building is the safest alternative.
  • Find a local emergency shelter and know the best routes to get there if you need to.
  • Stay away from windows and do not go to large open rooms.
  • Stay away from bridges/highway overpasses.
  • Do not go outside until the warning has passed.
  • Continue to listen to local news for updated information and instructions.
  • If you are evacuated, return only when authorities say it is safe to do so.
  • Contact local authorities if you see power lines down. Stay out of damaged buildings.
Snow
  • Practice checking the forecast regularly to be informed on weather conditions.

If you’re outside:

  • Find Shelter: Try to stay dry and cover all exposed body parts.
  • Move extremities to keep blood circulating and to keep warm. Avoid overexertion as sweat could lead to a chill and hypothermia.

If your heat goes out:

  • Close off unneeded rooms to avoid wasting heat.
  • Stuff towels or rags in cracks under doors.
  • Close blinds or curtains to keep in heat.
  • Eat and drink. Food provides the body with energy for producing its own heat. Drinks lots of water and other non-caffeinated, non-alcoholic drinks to prevent dehydration. Cold air is very dry.
  • Wear layers of loose-fitting, lightweight, warm clothing. Remove layers to avoid overheating, perspiration and subsequent chill.
  • Check local news for updated information on road conditions.
  • Watch out for black ice. It is most dangerous in the early morning due to below freezing nighttime temperatures.
  • Follow the instructions of local agencies to allow them to clear snow, as quickly and efficiently as possible.
Hurricanes and Tropical Storms
  • Practice checking the forecast regularly to be informed on weather conditions.
  • Be prepared to evacuate quickly and know your routes and destinations.
  • Follow instructions issued by local officials. Leave immediately if ordered.

If NOT ordered to evacuate:

  • Stay indoors.
  • Use flashlights in the dark if the power goes out. Do not use candles.
  • Avoid contact with floodwater. It may be contaminated with sewage or contain dangerous insects or animals.
  • Do not walk, swim or drive through floodwater. Just six inches of fast-flowing water can knock you over and two feet will float a car.
  • Stay out of areas subject to flooding.
  • Do not go outside until the storm has passed.
  • If you are evacuated, return only when authorities say it is safe to do so.
  • Be mindful when walking outside. Check for loose power lines, gas leaks, and structural damage.
  • Stay alert of extended rainfall and subsequent flooding.
  • Do not use water that could be contaminated.

Medical Instances

Policy for illness related absences

Housing students will follow the following protocol for dismissal from all classes due to illness:

  • If a student reports symptoms of illness or is apparently contagious they will be excused from class for the day. Students will only receive an excused absence if they were dismissed by a JBS Staff member (Director, Faculty or RA). Housing students must check in with the RA on duty before going to the studio.
  • Students who stay at home must send an email to the Administrative Assistants, Health and Wellness Coordinator and submit a WuFoo form. Students should note which RA excused them for the day.
  • Students who visited the doctor, must submit their doctor’s note to the Administrative Assistants, Health and Wellness Coordinator and submit a WuFoo form.
  • Please stay in your room and away from other students in case you are contagious.
  • Let the RAs know if you would like to go to an Urgent Care.

For all non-emergency, pre-scheduled doctor’s / medical appointments, you must notify the RA on duty at least 48 hours in advance. In case of a true medical emergency call 911 and alert an RA. 

Medical Withdrawal

If a dancer medically withdraws from the program and lives in housing, the dancer is required to submit a letter officially withdrawing due to medical reasons and email it to Nancy Cole (ncole@joffreyballetschool.com). The dancer must also provide an official doctor’s note explaining why the dancer cannot continue the program. Dancers who medically withdraw are allowed to stay in housing, but they must adhere to all housing rules and procedures. JBS does reserve the right to release you from housing at any time.

COVID-19 Procedures & Preparedness

If there are any questions or concerns, please contact Tia Feather at tfeather@joffreyballetschool.com or 1-646-827-9805.

Reopening:

Capacity: 

  • The residence hall is apartment style. All bedrooms in the residence hall will be assigned to a single student, and apartments (traditionally set up for four or six students) will only be occupied by two or three students, who will share a kitchen and bathroom.
  • Congregating will not be permitted in front of or within the residential buildings. 
  • Common area furniture at the residence hall will be moved or shifted to limit accessibility. 
  • Students will only be allowed to use the indoor common spaces on a sign-up basis. Students will only be allowed to spend time in these commons spaces with members of their cohort, while adhering to all social distancing regulations.
  • Signage will be posted to explain capacity, and social distancing markers will be placed throughout the school and residence hall.
  • Students will be instructed to use the stairs when traveling down and the elevator when traveling up in the residence hall.
  • Uni-directional pathways will be utilized whenever possible, with possible exceptions for restroom usage and emergencies. 
  • Student groups will have staggered arrival and departure times to avoid congregating at screening or within the building. 
  • Any individual may get a COVID-19 test at a state location or location of their choice.
  • We will reconfigure spaces and/or restrict the use of common areas where students and employees congregate, so that individuals are at least 6 ft. apart in all directions (e.g. side-to-side and when facing one another).
  • The guest policy at the residence hall will be suspended. Only housing students will be allowed to enter the residence hall, except for pre-approved guests to assist with individual move-in or move-out procedures.
  • The Director of Operations and Managing Director will determine which employees are necessary to carry out the mission critical functions of each department onsite.

PPE: 

  • Employees are required to wear a face mask throughout the building, except when in a private office or their apartment (at the residence hall) behind a protective barrier or closed door. 
  • Employees will be provided with a mask and gloves for cleaning and disinfecting at the residence hall.
  • Employees will be provided a face shield, mask, and gloves for room inspections and temperature/symptom screening duties at the residence hall. 
  • All employees will be provided with face masks as needed.
  • We will train employees on how to adequately put on, take off, clean (as applicable), and discard PPE, in accordance with CDC Guidance.

Testing: 

  • All students will quarantine for 14 days upon arrival and will be required to participate in COVID-19 antigen testing after arrival in the NYC area. 
  • Any individual may get a COVID-19 test at a state location or location of their choice.
  • We will continue to work closely with local health departments to participate in the region’s contact tracing program in the case of any COVID-19 positive cases.
  • All students and employees who are traveling from or have visited one of the states listed in the New York State Department of Health’s COVID-19 Travel Advisory must complete a mandatory 14-day quarantine.
  • All travelers from out of state must complete the New York State Department of Health’s Traveler Health Form.

Operational activity: 

  • We have a designated contact line available for 24-hour reporting.
  • JBS COVID-19 Hotline: 1-646-554-8305
  • nyctraineeadmin@joffreyballetschool.com
  • All must enter and exit within designated, staggered arrival and departure times. All must adhere to their assigned times, including exiting the building promptly following class. Class times will be staggered to avoid dancers exiting and entering the studios at the same time.
  • All meetings will be remote, if feasible.
  • Onsite class aerobic intensity will be lowered to limit individual pulmonary rates.
  • A minimum of 6 foot distancing must be maintained at all times at the residence hall.
  • Administration and staff will be instructed to avoid the sharing of objects whenever feasible. When items must be shared, staff will be instructed to disinfect the item between uses.
  • We have created a COVID-19 Task Force to manage safe operating.
  • Prior to student arrival, we will host virtual town hall meetings for families to review policies, procedures, and commonly asked questions.
  • We will host staff meetings to review policies, procedures, and commonly asked questions.

Restart operations: 

  • The residence hall apartments will be professionally cleaned and disinfected before student arrival.
  • Furniture will be rearranged or moved to ensure social distancing and deter congregating.
  • Common areas, offices, corridors will be marked to indicate unidirectional traffic and social distancing.
  • Reopening safety information will be posted on our website and student app.
  • Signage will be posted to explain capacity, and social distancing markers will be placed throughout the school. 

Extracurriculars: 

  • Whenever possible, activities and extracurriculars will be held outdoors and/or virtually.
  • In-person activities and extracurriculars will be limited to cohorts.
  • Residence life activities will need prior approval from the Director of Residence Life to ensure safe planning.

Hygiene, cleaning and disinfection: 

  • All employees will be required to follow good hygiene and infection control practices including hand washing, encouraging staff to isolate when sick, and encouraging proper respiratory etiquette for coughs and sneezes.
  • We will follow hygiene, cleaning, and disinfection requirements from the CDC and DOH.
  • Our Director of Operations will review and approve the cleaning plan; the Office Manager and Director of Residence Life will monitor cleaning plan compliance at the studio and residence.
  • Our cleaning staff will maintain the cleaning log, which will be stored in the 3rd Floor Main Office. The Director of Residence Life will monitor the residence cleaning log.
  • There will be a professional deep cleaning and disinfection before students return to the residence hall.
  • Cleaning and disinfection will be frequent throughout the day for all common areas, restrooms, and high-touch surfaces at the studio and residence halls.
  • Any areas that are frequently touched will be cleaned multiple times daily.
  • We will use products that are on the NY state registered disinfectant list. Cleaning procedures will follow product instructions.

Monitoring

Testing responsibility: 

  • Students and staff are responsible for purchasing testing, should they opt not to use a free NYC testing site.
  • Any individual may get a COVID-19 test at a state location or location of their choice.
  • We will continue to work closely with local health departments to participate in the region’s testing and contact tracing programs.

Testing frequency and protocols: 

  • Students, staff, and faculty will be screened daily when onsite. 
  • We will contact the local Health Department for further advice if a staff member or student reports symptoms of COVID-19.

Early warning signs: 

  • Our Director of Operations will act as our campus safety monitor.
  • A single positive case will act as a warning sign. An additional case in a different cohort will serve as a high-alert warning.
  • We will follow the state, federal, and city guidance and will reopen and close within the designated thresholds for percent of positive tests in NYC.
  • We will follow the Department of Health’s guidance for closing and reopening as cases are reported.
  • We will continue to work closely with local health departments to participate in the region’s contact tracing program in case of any COVID-19 positive cases.

Tracing: 

  • Our Directors, Program Coordinators, and Health & Wellness Coordinator are required to take the Johns Hopkins Coursera Contact Tracing certificate course. Contact tracing will be conducted by staff based on training received in the course.
  • We will continue to work closely with local health departments to participate in the region’s contact tracing program in case of any COVID-19 positive cases.

Screening: 

  • All employees and students are required to participate honestly and fully in daily temperature check, sign, and symptom screening at residence hall.
  • If the temperature shows as 100.0F or above, the person is experiencing signs/symptoms of COVID-19, or is a known contact of someone suspected of having or tested positive for COVID-19, admittance will not be permitted. Fever reducing medication may not be used to pass screening.
  • Students and staff must abide by the zero-tolerance illness policy. Should symptoms arise while in class, honest and timely reporting is required.
  • Any individual who screens positive for COVID-19 exposure or signs/symptoms must be immediately sent to their residence, or to the designated quarantine or isolation location. 
  • We will promptly notify the local health department of confirmed positive cases.
  • Should any student or staff member suspect they have, test positive for COVID-19, or are a close contact of someone with COVID-19, they must urgently alert JBS and your local and state health departments to receive further instruction.
  • JBS will keep a log of daily entry screenings. Screenings will be reviewed daily and such review will be documented.

Containment

  • Housing students with a permanent residence within 3 hours of JBS will be required to return home for isolation.
  • The residence hall will have extra apartments available for isolation. 
  • Students in isolation will have the opportunity to join remote classes. If students are not well enough to participate, they will be excused.
  • An RA will check in with each student daily during isolation and assist them as needed.
  • RA’s will accept deliveries, including prescriptions and food, and will ensure they are promptly delivered to students in isolation.

Quarantine: 

  • All students will quarantine for 14 days upon arrival and will be required to participate in COVID-19 antigen testing after arrival in the NYC area. 
  • Housing students with a permanent residence within 3 hours of JBS will be required to return home for quarantine should they come into close contact, develop COVID-19 symptoms, or receive a positive test result.
  • The residence hall will have extra apartments available for quarantine. Initial arrival quarantine will occur in individual student apartments.
  • Students in quarantine will participate in remote classes. 
  • An RA will check in with each student daily during quarantine and assist them as needed.
  • RA’s will accept deliveries, including prescriptions and food, and will ensure they are promptly delivered to students in quarantine.

Students confirmed or suspected to have COVID-19: 

  • All students will quarantine or isolate in the designated apartments.
  • An RA will check in with each student daily during isolation/quarantine in the residence hall and assist them as needed.
  • Legal guardians sign health forms/waivers to grant permission to JBS staff to escort minor students as needed to medical care. Adult students will be escorted in instances of emergencies.
  • The JBS COVID-19 Hotline and Housing Duty phone will be monitored by a staff member for 24-hour assistance.
  • JBS Housing staff live in the residence hall in order to provide immediate assistance if needed.
  • RA’s will accept deliveries, including prescriptions and food, and will ensure they are promptly delivered to students in quarantine.

Hygiene, cleaning and disinfection: 

  • We will follow hygiene, cleaning, and disinfection requirements from the CDC and DOH:
  • Cleaning staff will clean and disinfect all areas including offices, residence hall rooms, bathrooms, and common areas, focusing especially on frequently touched surfaces. They’ll clean dirty surfaces with soap and water prior to disinfection. Next they’ll use NY approved products that meet EPA criteria for use against SARS-Cov-2. Cleaners will follow manufacturer’s instructions for cleaning and disinfection products for concentration, application method, contact time, and required PPE.
  • Cases will be reported to the Department of Health, and follow-up communication for occupants of such areas will be distributed promptly, as guided by the Department of Health.

Communication: 

  • We have a designated contact line available for 24-hour reporting.
  • JBS COVID-19 Hotline: 1-646-554-8305
  • nyctraineeadmin@joffreyballetschool.com
  • Prior to student arrival, we will host a virtual town hall meeting for housing students to review policies, procedures, and commonly asked questions.
  • All COVID-19 related policies, protocols, and preparedness will be reviewed during the housing orientations, as well as included in manuals.
  • Recommended resources of information will be available on our website and will be distributed on the student app.
  • Protocols and safety measures will be posted in our student communication app and will be updated as guidance and measures change.
  • COVID-19 related policies, protocol and preparedness will be reviewed during student mentoring sessions, program meetings, as well as monthly housing meetings.
  • Housing staff meet with all housing students one-on-one (virtually) monthly to discuss personal health and wellness.
  • If we receive information that someone in our facility has COVID-19, we will work with the local health department to notify anyone in the building who may have been exposed (had close contact with the sick person) while maintaining the confidentiality of the sick person.
  • We will provide the ill person with information on how to care for themselves.

Shutdown

Operational Activity: 

  • Our shutdown contingency plan will be activated under direction of the Director of Compliance.
  • The scope of the plan includes the administrative operations, as well as academic activities, including those performed online or from a distance. 
  • Classes will be continued remotely on full schedule.
  • Administration and faculty will work remotely as much as possible, and in accordance with state, city, and federal guidance.
  • All meetings will be remote, if feasible.
  • Operations will resume onsite as advised by state, city, and federal authorities.

Move-out: 

  • Housing students with a permanent residence within 3 hours of JBS will be required to return home for shutdown, if feasible. 
  • Those unable to rapidly depart will be permitted to stay in the residence hall.
  • Should the Department of Health, city, or state deem it necessary for the residence hall to close, JBS will comply. 
  • In the event of a lock-down or mandated state quarantine, students will be instructed and guided to schedule a check-out time with the housing staff prior to departure, in accordance with checkout policies. Housing staff adhere to all guidelines and protocol while conducting check-outs. 

Communication: 

  • Shutdown announcements and procedures will be communicated via our student communication app and email.
  • A virtual meeting will be held to review remote instruction and residence hall contingency procedures.
  • A proper timeline and set of instructions will be communicated to housing students promptly after announcement.
Lice Procedures 

If a student is found with lice, they are not permitted to attend class until they have been checked and cleared by a professional. This is to help contain the lice and prevent the spread of lice. Students will have to bag their items and wash all clothing and fabric on high heat. Bedding must be washed daily until the students have been cleared. Students do not need to pay the professional for treatment, but they must be cleared by a lice professional in order to continue in person training.

Escorting

During the first week of classes, RAs will escort students to JBS in the morning and pick them up in the afternoon. If the student misses the escorted trip and wants an RA to escort them to the studios or back again, then they must wait until an RA leaves for the studios or the dormitory on school business – a special trip will not be made for students who missed the escorted trip. If students do not show up for the scheduled departure, the trip will be cancelled. Students must sign up with the RA on duty by 9:00PM the night before the escort is requested. If students have signed up in advance, the RA will wait up to 5 minutes after the scheduled departure time. If students have not shown up five minutes after the scheduled departure time, the RA will cancel the trip. If no students sign up by 9:00PM the night before, the escort trip will be cancelled. After the first week, students are responsible for getting themselves to and from classes for the remainder of the year. Staff will not escort students to get groceries or other items after check in day.  

Public Transport & Navigating the City

Public Transit is the primary method of transportation in NYC. Although JBS is within walking distance, students should be prepared to take the train to stores, on the weekends, to performance and rehearsal venues, etc. Students are always encouraged to travel with their friends if they feel comfortable. 

General Information
  • Always travel with a friend or fellow student, particularly in the evening.
  • Try to avoid subways at late hours, but if you must, try to get into the subway car with the conductor.
  • Do not carry too much cash on you while traveling. Only bring what you think you will spend.
  • Download Maps applications on your phone.
Taxi
  • Always use a yellow NYC cab or car service such as Uber, Lyft, Gett, Groundlink, etc.
  • Never use a car service that randomly stops and asks if you’d like to be picked up.
  • If the number on top is lit up, that means the cab is empty. If dimmed, the cab is occupied.
  • To hail a cab, stand on the street corner and raise one of your hands.
Uber/Lyft/Gett

Uber, Lyft, and Gett are car services that let you request a car from your smartphone. You create an account and enter your credit card information, which is stored securely within the app so you do not need to worry about payment. To call a car, simply launch the app, enter your destination and request a car. Within 2-5 minutes, your car will arrive.

MTA

Although JBS is a 20 minute walk from the dorm, students may want to purchase a MetroCard if they plan to travel outside the immediate area. MetroCards may be purchased inside any subway station at a token booth or an automated MetroCard machine. Please note that once you swipe your Unlimited MetroCard, you cannot slide it again for 15 minutes. MTA Covid-19 Procedures

Train Etiquette

  • After you swipe your Metrocard and pass through the turnstile, don’t immediately stop.
  • When the subway doors open, stand to the side to let people exit first, then get on.
  • When stepping on the train, make sure to keep walking as far into the train car as you can.
  • Don’t sing, shout, dance, or stretch on the train. 
  • Never put your bags or belongings on the floor of the subway station or train itself.

Train Terminology

Uptown trains are trains that are traveling roughly north. If you’re in Greenwich, you’ll take an Uptown Train to travel “up” to Times Square. Downtown trains are trains that run roughly south. If you’re at a Broadway Show, you’ll take a downtown train to travel back to the dorm or JBS. If a train is headed to another borough, it is described as borough-bound. In Manhattan, Bronx-bound trains are headed north (Uptown) and Brooklyn-bound are headed south (Downtown).

Express trains make limited stops to ensure a faster ride to your destination. However, due to their limited stops, they might not stop at the station you are hoping for. Local trains stop frequently to provide “local” service. They stop every few blocks, and thus take longer. On the official NYC map, the express stops are indicated by a white circle or bar. All trains on that line stop at express stops. Local stops are indicated by a black circle or bar. If the stop you want has a black circle next to it, don’t get on an express train unless you hear an announcement that says the train is making “all local stops”.

Navigating Manhattan

Manhattan is set up so that the streets run across town from east to west, and the avenues run north and south. The southernmost part of Manhattan, or Downtown, has named streets, but as you travel uptown and reach 1st street, navigation is simple from there. When you’re walking and aren’t sure which way to walk down the street, open the Google Maps app and look at the grey arrows – they denote the flow of traffic.

Airport Transportation

Domestic/International Airport Pick-Up
  • A driver is arranged to meet the student at the airport and take them to the dorm.
  • Please note that this service only provides transportation one-way.

What is the cost?

Domestic – $150.00 per student | International – @200.00

Domestic/International Airport Drop-Off
  • A driver is arranged to meet the student at the dorm and take them to the airport.
  • Please note that this service only provides transportation one-way from the dorm to the airport.

What is the cost?

$150.00 per student

General Airport Transportation Questions

How to request Airport Transportation?

Request deadline?

  • Airport transportation requests must be submitted no later than 48 hours before the departure/arrival time. 

How does payment work?

  • Payment will be due when completing the requests and will be submitted by Credit Card payment.

How to cancel?

  • If a student wishes to cancel their Airport Transportation arrangements due to any circumstances, they must send an email to the Airport Transportation Coordinator. 
  • As all sales are final, JBS will not be liable to process any refunds for cancelled requests. 

Unaccompanied Minor?

  • JBS will not provide a JBS staff member to accompany students to and from the airport.

Can students/family request transportation together?

  • Many students arrive/depart on the same flight. Students are welcome to request to travel with another student in the same car.
  • Students who arrive with family members are also welcome to request transportation together. 
  • It is very important to note the names of all patrons during the initial request. It would also be beneficial to send an email to transportation@joffreyballetschool.com after completing the request to confirm the information.
  • All fees are calculated per person.

Events

JBS offers two types of activities during the Trainee Year in NYC: Ticketed Extra & Dorm Extra Activities

*Please note that all in person extra activities will be delayed due to city closures and guidelines.

Ticketed Extra Activities

Where can I purchase tickets for Ticketed Extra Activities?

To purchase tickets for events, visit the events page on the website.

Who is allowed to purchase tickets?

Tickets for Ticketed Extra Activities are available to all students as well as their family and friends.

Traveling

There will be no chaperone/escort to and from the venue. Students will need to travel alone or with their guardian.

Tickets

Tickets will be available for pick-up at the studio. Pick up dates will be provided closer to the date.

Is there a waitlist for sold out Ticketed Extra Activities?

To request tickets for a sold out activity, please send an email to events@joffreyballetschool.com.

Exchange/Refund Policy

All ticket sales are final. No refunds or exchanges. If a dancer cannot attend an activity that they purchased a ticket for, they must send an email to events@joffreyballetschool.com immediately. They may choose to gift or donate the ticket to another dancer. It is the responsibility of the dancers and guardians to confirm intensive and activity dates, times and details, before purchasing tickets. 

General Questions

Curfew Extensions

Students (17 and younger) attending activities will automatically have a curfew extension. Legal Guardians do not need to submit a request for a curfew extension. All Housing Students (17 and younger) must check in for curfew after returning from the activity.  

Communication

Emails with detailed information will be sent no later than the day before the activity for Ticketed Extra Activities.

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